contact@digitalway-lu.com | WhatsApp +352 691 300 795 | Strassen, Luxembourg
⚡ Productivity 📈 Sales AI 📊 Finance & AP/AR 🔄 Procurement 🧠 Local AI 🤖 AI Agents 📅 Book Appointment
Digital Way Luxembourg

We Deliver
The Advice.
Let Data
Work For You.

AI embedded into Sales, Finance, and Procurement — automating the routine, enforcing the controls, and surfacing the insight your teams need to act faster and smarter.

See How It Works →
4×
Faster quote cycles
98%
Order accuracy
60%
Finance automation
24/7
Live AI agents
Offer #QT-2024-0847
Steel Distributor — Key Account
In Progress
1 Draft
2 Pricing
3 Review
4 Send
Steel Products — Pricing & Margin Bridge
Rebar B500BØ12mm · 12m · 20 MT
€940/MT
Base €820+ Cut/Bend €45+ Freight €38+ Surcharge €37= €940
13.0% · €120/MT
Wire Rod SAE1008Ø6.5mm · Coil · 15 MT
€895/MT
Base €790+ Coil Prep €28+ Freight €42+ Surcharge €35= €895
11.7% · €105/MT
Merchant Bar HEA 1406m · 8 MT
€1,080/MT
Base €980+ Cutting €52+ Freight €78 ▲+ Surcharge €48= Cost €1,158 > Sell €1,080
−7.2% · Below floor ⚠
Volume
43 MT
Offer Value
€41.5K
Blended Margin
9.1% ⚠
AI HEA 140 freight overrun compresses blended margin below 10% floor. Raise sell price to €1,165 or request freight credit to restore target margin.
Productivity
Business automation & AI
📈
Sales AI
Quotes, pricing, Customer 360
📊
Finance & AP/AR
Payables, receivables, close
🔄
Procurement
Vendor 360, PO, audits
🧠
Local AI
On-premise, private
Productivity Improvement

Built For Your Business Teams

Digital Way eliminates repetitive, manual, error-prone work across every department — giving your teams back the time to focus on decisions, relationships, and growth.

From manual to intelligent

Every solution ships with ready-to-use reports for management teams and external stakeholders. Controls and compliance are built in by design — not bolted on after go-live.

✓ Zero-config compliance ✓ Ready-to-use reports ✓ Audit trail by default ✓ AI-assisted workflows ✓ Role-based access ✓ Multi-entity support
70%
Less manual data entry
Faster month-end close
90%
PO auto-matched
100%
Audit-ready always
📋
Ready-to-Use Report Library
Pre-built operational, financial and compliance reports — for management dashboards, board packs, auditors, and external partners. Delivered on day one.
🔒
Controls Built-In by Design
Segregation of duties, approval hierarchies, spending limits, and data-quality checks configured into every workflow — not added as an afterthought.
🤖
AI That Explains Itself
Every AI insight cites the exact figures and periods it used. Source-data toggles expose precisely what the model was shown — full transparency, zero black box.
Workflow Automation Engine
Configurable automation rules handle routing, escalation, and exception management across all modules — with no-code rule builders for business teams.
📱
Mobile-First Approvals
Approve purchase orders, quotes, and invoices from any device. Push notifications for urgent actions. Nothing waits for someone to be at a desk.
🌍
Multi-Entity & Multi-Currency
Designed for group structures with multiple legal entities, currencies, and reporting standards — managed from one unified platform without duplication.
Sales Automation

Your Sales Team,
Supercharged By AI

From opportunity to order confirmation — AI automates every step, eliminates errors, and gives every rep the right price, the right product, and the right insight at the right moment.

🤖
AI-Driven Offer & Quote Builder
Generate accurate, branded quotes in seconds. AI suggests optimal product bundles, applicable discounts, and customer-specific pricing — no manual lookup required.
🗺️
Cross-System Product Mapping Engine
Translate product codes, SKUs, and descriptions seamlessly across ERP, CRM, and customer systems. Complex multi-company scenarios handled automatically.
📦
Intelligent Order Entry Automation
Capture orders from email, EDI, or web portals. AI validates, enriches, and routes them with smart exception handling for non-standard scenarios.
💰
Dynamic Pricing Management
Multi-tier rules, customer-specific contracts, volume breaks, and promotional logic — all governed in one engine with scenario simulation and full audit trail.
🔭
Customer 360 + Portfolio Management
Full order history, margin evolution, credit risk, and AI-recommended next actions. Approved product lists per customer with contract pricing and expiry alerts.
Live PricingCustomer 360Orders
AI Active
MGRWhat price is Acme paying for SKU B-112 vs our floor price?
AIAcme pays €142.50 (contract). Floor is €128.00. Margin: 38.4% — above floor by €14.50/unit. No action required.
CustomerSKUAppliedFloorMarginStatus
Acme IndustriesB-112€142.50€128.0038.4%OK
Bauer GmbHA-047€88.00€91.0021.1%Below Floor
Nord SuppliesC-305€215.00€198.0041.7%OK
TechBuild SAB-119€57.20€60.0018.3%Alert
Finance & Controlling Automation

End-To-End Finance,
Fully Automated

Accounts Payable, Accounts Receivable, auto-accruals, closing preparation, intercompany reconciliation & eliminations, and AI-powered variance analytics — every finance workflow automated, every control enforced.

Accounts Payable — End to End
📥
Invoice Capture & OCR Extraction
Email, PDF, EDI, and portal invoices captured automatically. AI extracts vendor, amount, line items, VAT, and due date — with confidence scoring and exception flagging.
3-Way Match & Auto-Approval
Purchase Order → Goods Receipt → Invoice matched automatically. Matched invoices approve and post without human touch. Exceptions escalate with full context.
🤖
AI Agent: Contract Terms vs Invoice
AI compares invoice line items against contract price schedules. Flags price overruns, missing discounts, or term violations before payment is released.
💸
Payment Run Automation
Dynamic payment proposals based on due dates, early-payment discounts, and cash flow. Full bank-file generation with dual authorisation controls.
AP DashboardInvoice Queue
Apr 2026
Invoices In
1,247
This month
Auto-Matched
94.1%
▲ +2.3pp
Overdue
12
action needed
APInvoice #INV-4421 from ChemSupply — within contract terms?
AILine 3 (€4,120) exceeds contract rate €3,850 by 7.0%. Clause §4.2 requires written approval for overruns >5%. Hold for sign-off.
InvoiceVendorAmountMatchStatus
INV-4428Acero Metals€44,2003-WayPosted
INV-4421ChemSupply AG€123,400Price VarHold
INV-4419Baltic Freight€16,3003-WayPosted
Accounts Receivable Automation
🧾
Automated Invoice Generation & Delivery
Sales orders trigger invoice creation with no manual intervention. Customer-specific formatting, VAT, and delivery via email, portal, or EDI — automatically.
🔁
Cash Allocation & Reconciliation
Bank statements matched to open invoices using AI — including partial payments, deductions, and FX differences. Unmatched items queued with suggested matches.
📞
Dunning & Collections Automation
Configurable dunning schedules with automated reminders, escalation letters, and collector assignments. AI prioritises highest-risk overdue accounts first.
💡
Live Pricing Insight on Customer Invoices
Every invoice shows applied price vs contract vs floor — surfaced live to credit and sales teams so no below-floor billing ships without an alert.
AR AgingCollections
Live
Outstanding
€3.1M
Total open
Overdue >30d
€420K
escalated
DSO
42d
▼ -3d vs qtr
Aging buckets
Current1–30d31–60d>60d
Auto Accruals & Closing Preparation
⚙️
Automated Accrual Engine
Rules-based accrual postings at period end — uninvoiced goods, prepayments, bonus provisions — with full GL coding and reversal scheduling.
📅
Close Checklist & Task Automation
Digital close checklist assigns and tracks every task — intercompany, reconciliation, sign-off — with automated status updates and escalation if deadlines slip.
🤖
AI Variance Commentary
Grounded AI auto-generates board-ready variance narratives — top drivers, likely causes, suggested actions — citing exact figures and periods.
🔍
Per-Row AI Explanations
Every variance row gets a one-sentence AI explanation. Bulk-generate on demand — with source-data toggle for full auditability.
📊
Waterfall Bridge Reports
Automated variance waterfall from Actual→Budget, FY→FY — with AI commentary and one-click export to PowerPoint, Excel, PDF, or PNG.
🎯
Controlling AI Agent
"Why is EBITDA down 3%?" — the agent drills actuals vs budget, highlights root causes, and proposes corrective actions in under 5 seconds.
Intercompany Reconciliation & Eliminations
🔗
Automated ICO Matching Engine
All intercompany transactions — sales, purchases, loans, management fees, dividends — matched automatically across entities. Discrepancies surfaced instantly with the exact posting that caused them.
🧹
Consolidation Eliminations — Auto-Posted
Investment in subsidiary, intercompany profit in stock, upstream/downstream sales eliminations — calculated and posted automatically at consolidation level. No spreadsheet, no manual journal.
💱
FX Translation & Revaluation
Multi-currency intercompany balances translated at closing rate with OCI postings automatically. Intra-group loans revalued each period with P&L impact isolated per entity.
📣
Entity-to-Entity Dispute Workflow
When a mismatch is found, the system raises an automatic query to both entities with the exact difference, source reference, and resolution deadline — tracked to closure.
📋
Consolidated Close Readiness Dashboard
Real-time ICO match rate by entity pair, outstanding differences, elimination status, and sign-off approvals — group controller always knows when the pack is clean.
ICO StatusEliminationsFX
Apr Close
Entity Pairs
24
22 matched
Open Diff
€84K
2 pending
Elim. Posted
91%
3 remaining
SellerBuyerBalanceDiffStatus
DW Lux SADW Germany€1,240K€0Matched
DW Lux SADW Belgium€880K€62KMismatch
DW PolandDW Lux SA€415K€22KReview
DW FranceDW Germany€328K€0Matched
Elimination Progress
ICO Sales
Done
ICO Purchases
Done
Profit in Stock
68%
Loan Revaluation
Pend.
CFOWhat caused the €62K mismatch with DW Belgium?
AIDW Belgium has not posted the Nov service fee accrual (€62K) from DW Lux. Ref: IC-2024-0441. Deadline: Apr 30.
Procurement Automation

Smart Procurement,
Zero Maverick Spend

Automate the full purchase cycle from need identification to supplier payment — with Vendor 360 visibility, compliance audits, live pricing controls, and AI agents monitoring every contract term against every invoice.

🔍
AI Requisition & Sourcing
Smart requisition capture, automatic matching to preferred vendors, and AI-assisted RFQ generation. Reduce sourcing cycle time by up to 70%.
📄
PO Automation & 3-Way Match
Auto-generate and release purchase orders. AI reconciles PO, goods receipt, and invoice — with exception escalation containing full context for the approver.
🌐
Vendor 360 — Full Supplier View
Complete vendor profile: transactions, performance scores, contract history, compliance status, communication log, pricing history, and AI-generated risk assessment — in one screen.
💬
Vendor Communication Hub
All vendor interactions managed in a single tracked communication thread per vendor. AI drafts responses and flags SLA breaches automatically.
Compliance Audit Automation
Scheduled and on-demand audits on vendor documents, spend policy adherence, and contract compliance — results surfaced in a live audit dashboard.
Vendor 360CompliancePricing
Monitoring
🏭
ChemSupply AG
VS-0441 · Active since 2019
YTD Spend
€1.2M
vs €900K budget
On-Time Del.
91.4%
▲ +3.1pp
AIDoes INV-4421 comply with ChemSupply contract §4 price schedule?
AILine 3: €4,120 vs contract rate €3,850 (+7.0%). Exceeds 5% tolerance in §4.2. Recommend dispute or written approval. Lines 1–2 compliant.
Audit CheckStatusLast Run
Sanctions screeningPassApr 28
Insurance certificateExp. May 15Apr 20
Price compliance1 exceptionApr 28
Spend vs PO budget+33% overApr 28
Live Pricing Insights — Customers & Vendors
📡
Real-Time Price Monitoring
Every transaction checked in real time against applicable contract rates, floor price, and ceiling. Alerts fire the moment a breach is detected.
⚖️
Contract vs Invoice AI Agent
AI reads contract terms, extracts price schedules, and compares them line-by-line against every invoice. Disputes drafted automatically and routed for review.
📊
Margin Impact Dashboard
Live view of pricing decisions and their direct P&L impact — by customer, product, vendor, or period. Answer "actual vs negotiated margin" in seconds.
Local AI Development & Deployment

Your Data. Your Infrastructure.
Your AI.

Digital Way deploys AI on-premise or in your private cloud — no data leaves your environment. Multi-model, self-healing, and audit-ready from day one.

Three-Tier AI Backend — Choose Your Model, Keep Your Data
Tier 1 · Preferred
🏠 Local Ollama
Open-source LLMs running entirely on your own server. Zero external API calls. Complete data privacy. Supports Llama 3, Mistral, Phi-3, Gemma and more.
Free & Private
Tier 2 · Hybrid
🔀 Backend Proxy
Your own hosted proxy sits between the application and any cloud LLM — masking your data, adding audit logging, and enforcing rate limits.
Controlled Egress
Tier 3 · Optional
☁️ Cloud LLM API
Anthropic Claude, OpenAI, or any REST-compatible LLM API — used only when local models are insufficient. Auto-fallback ensures 100% uptime.
Optional Fallback
AI Inference Pipeline — From User Click to Grounded Answer in <5s
1
User Input
Module + period or question
2
Context Build
Actuals, KPIs, variances assembled
3
Grounding Rules
Must cite exact figures; no invention
4
SSE Stream
Answer word-by-word, numbers flagged
5
Audit Log
Source-data toggle exposes full prompt
6
Export
Chart → PPT / XLS / PDF / PNG
🔄
Multi-Model Compare
Run the same question through two LLMs simultaneously and compare answers side-by-side. Switch any model on your local Ollama or remote API — one click.
🛡️
Self-Healing Infrastructure
10-second watchdog auto-restarts any failed service. Supervisor-managed processes with automatic backup restore on every boot.
🔬
Data Quality Checks
6 automated nightly data-quality checks — completeness, duplicates, roll-up integrity. DQ banner on every report flags issues before management sees numbers.
AI Agents

Always-On Intelligence
For Every Team

Thirteen dedicated AI agents — grounded in your real data, deployable on local infrastructure, and available 24/7 to answer any question, surface any insight, and trigger any workflow.

🧠
Sales Intelligence Agent
Margin by customer, rep, or product. Real-time pricing guidance, quote approval status, and pipeline conversion from a single conversational interface.
Margin Q&AQuote statusPipeline
📊
Controlling & Variance Agent
Drill into P&L variance, budget gaps, and cost overruns. AI diagnoses root cause with exact figures and period citations — board narrative in seconds.
Variance drillBudget alertsAuto-narrative
🧾
AP Automation Agent
Matches invoices, flags pricing discrepancies vs contracts, automates 3-way match, and surfaces payment risk before any incorrect payment leaves the company.
3-way matchContract checkPrice control
⚖️
Contract & Price Control Agent
Reads contract terms, extracts price schedules, and compares them line-by-line against every invoice — customer and vendor. Automatically drafts disputes.
Term extractionInvoice vs contractAuto-dispute
🌐
Procurement Agent
Vendor lead times, open POs, spend-to-budget, compliance audit status — all queryable by chat. Trigger approvals or RFQs directly from the conversation.
Vendor 360Spend trackerPO workflow
Compliance Audit Agent
Monitors SoD conflicts, unapproved spend, vendor compliance status, and policy breaches in real time — surfacing issues before they become material findings.
SoD monitorVendor auditPolicy alerts
🔮
Executive Insight Agent
Board-ready summaries on demand. Revenue forecasts, working capital alerts, and strategic KPI narratives — exportable directly to PowerPoint.
ForecastingBoard exportKPI narrative
📡
Live Pricing Monitor Agent
Real-time alert engine watching every customer sale and vendor invoice against contract rates, floor prices, and margin thresholds — 24/7, zero latency.
Floor price alertMargin watchAuto-escalate
📝
AI Offer Tool
Generates fully structured, branded offers in seconds — AI selects the optimal product mix, applies customer-specific pricing, and drafts the cover narrative.
Auto-bundleCustomer pricingOffer narrative
🎛️
Order Entry Cockpit
Unified order entry workspace with AI-assisted product search, cross-system SKU mapping, real-time stock checks, and one-click order validation.
SKU mappingStock checkMulti-entity
⚙️
Dynamic Pricing Engine
Real-time price computation combining cost inputs, market indices, customer contracts, and volume breaks. Full scenario simulation before go-live.
Cost-plus rulesMarket indexScenario sim
📊
Sales Reporting App
Live dashboards by rep, customer, product, and region. AI auto-generates the period narrative — top drivers, gaps vs target, and recommended actions.
Live dashboardsPeriod narrativeRep scorecards
🎯
CMO Insights Agent
Strategic marketing intelligence — customer acquisition, segment profitability, campaign ROI, churn signals, and competitive pricing. Synthesised into an executive briefing.
Segment P&LChurn signalsCMO briefing
Internal Controls & Compliance

Built For Control From Day One

Every Digital Way module ships with pre-configured controls, immutable audit trails, and compliance frameworks — by design, not as an add-on.

🔐
Segregation of Duties
Automated SoD conflict detection across all modules and user roles
📋
Immutable Audit Trail
Every action, approval, and data change logged — always on, tamper-proof
⚖️
IFRS / Local GAAP
Pre-built accounting rules for multi-standard environments
🛡️
GDPR & Data Privacy
Role-based masking, consent management, right-to-erasure workflows
🔬
Data Quality Engine
6 nightly automated checks — completeness, duplicates, roll-up integrity

Start Letting Data
Work For You

Book a discovery call. We'll map your processes, identify automation opportunities, and show you a live working demo for your processes.

📧 Email Us 💬 WhatsApp
📅
Book Appointment
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📧
Email Us
contact@digitalway-lu.com
We reply within one business day
💬
WhatsApp
+352 691 300 795
Chat · arrange a discussion · book a demo
📍
Our Office
Digital Way SARL
Strassen, Luxembourg